Personal Information Privacy Policy

To better explain how Wood Green Timber Co Ltd processes the information (data) we have divided it into the following sections:

What We Collect and Why?

In relation to you (Account Data)
Your names, addresses, contact telephone numbers and email addresses, your banking details for credit checking and fraud prevention purposes. This information will be held on file for the duration of the trading period between our companies and for as long as HMRC require us to hold documentation.

In relation to telephone conversations
At present we do not record or store telephone calls. Our answerphone machine messages are erased daily. Any information we take during calls such as contact numbers, addresses for deliveries and any payment details are safely disposed of once used.

How We Store Your Data?

Wood Green Timber Co Ltd safely store data in paper form in locked filing cabinets or on our computerised account package system protected by password, all of which is accessed by administration staff only. Our computer network server is off-site in the UK and communication to the server is encrypted.

Who Has Access to Your Data?

Account data can only be processed by our accounts team. Financial data may be viewed by our auditing accountant for accounts purposes.

Whom We May Share Your Data With?

Selected portions of accounts may be shared with our auditing accountants, HMRC and legal authorities when we are legally bound to do so. We may also share your corporate information with credit reference agencies and other companies for use in credit decisions, for fraud prevention and to pursue debtors.

How Long Do We Keep Your Data For?

We will only keep your data for as long as it is necessary to fulfil the purposes we collected it for. These purposes include satisfying any enquiries, accounting, legal or reporting requirements.